Clean Up Day 2016

Birch Bay View Homeowners’ Association

Box 1171 4550 Birch Bay-Lynden Rd.

Blaine, WA 98230 

MINUTES OF

2017 ANNUAL MEETING

May 26, 2017

Greetings and Introductions

6:57PM Meeting called to order. 9 people present

Old Business Review of activities during 2016-2017. 

July 16, 2016 - Work party on Fir Way topped trees and shrubs, cut grass on vacant lot and general cleanup of area. All debris taken to local dump. Good participation by those residents/owners on Fir Way and also from other residents/owners in the community.

November 28, 2016 – Neighbourhood Block Watch meeting with local representative Alan Chuseman from Block Watch and Crime Prevention putting on a presentation. A neighbourhood deputy was also present.  Penny volunteered to be liason. 

Financial Report

Starting Balance $694.23

Deposits  705.80

Expenditures  509.08

Current Balance $ 890.95

Moved to be accepted as presented.

Members comments/suggestions/issues

Lisa K. has concerns about cutting down established trees vs maintaining the natural setting of our community. According to original by-laws shrubs are to be no more than 15’ max height which is close to house/roof top levels in order to maintain views. There is no stipulation for trees, but it is hoped that property owners would consider neighbour’s views when there are concerns about trees above 15’ on their properties.

The drug issue seems to be rectified – possibly people moving out of the neighbourhood.

New homes are being built consequently current property values are being maintained and in some cases increasing.

Board Positions & Election of Officers

There are no new people stepping up to fill in any vacant positions. By-laws need to be checked to confirm if we require 2 or 3 Directors at Large as we currently have 2.

New Business

CC&R’s need to be checked to confirm Building Restrictions and Regulations.

Brian D. will contact accessor’s office in Bellingham to get contact info for property/lot owners.

Brian D. will follow up with new owners regarding the lot with the maple tree on it.

Clean-up day – there will be no yard/neighbourhood clean-up day this summer. There is some concern regarding the house burned out at the top of Willow Way.

Abandoned property on Skyview – tried to have the trailer taken away, but there are asbestos issues and owner unwilling to pay costs to do so. Lisa K. will check with the County (we are not in the District of Blaine) to find out what else can be done. 

A second Neighbourhood Watch sign will be bought for $18.00 (the money has been donated to do so) and will be erected on Seaview.

Neighbourhood Garage Sale – scheduled for Saturday, August 5 with the hope that since that is the British Columbia Day long weekend that Canadian owners will be able to participate. 

Advertising of Garage Sale - $50-$100 will be set aside to pay for advertising in the local paper and signs to be made. It will also be advertised on-line through Craig’s list and possibly put a sign on Sharon and Earl’s lot.

John S. will make a sign to be erected at the bottom of Selder Rd at the stop sign by July 22 – 2 weeks prior.

Lisa K. will check on “Block Party” possibility.

8:00PM Sherry E. moved the meeting adjourned. Seconded by Brian D.

February 2, 2016 

Meeting brought to order by president, Corey Priddy. Also present: Sherry Ellis, Carol Phillips,  

Lynne VanLuven, Brian Rodriguez, and Lillian Mashburn. Steve Alaniz was absent.  

The meeting was called to order by President Corey Priddy. Minutes of the last meeting were  

read and approved. Treasurer’s Report: Current balance is $649.16. It is time to begin  

collecting dues. In October and November $125.00 in dues came in. The payment for our mail  

box was paid in December. The balance now is $649.23  

OLD BUSINESS: This Board Meeting was dedicated to forging a plan to help our members  

protect their views and clean up properties for the next few years. The following steps describe  

STEP ONE: Ask members of the Association to nominate lots they think really need to be  

cleaned up for health or aesthetic reasons, and to also nominate trees that they want to see  

topped/cut down/thinned. A discussion took place regarding how to nominate properties/lots  

that are in need of attention and to nominate trees to be topped or cut down while protecting  

possible issues that have to do with owner/renter confidentiality. The Board decided to have  

properties/trees identified by address numbers only – not by resident/owner name.  

STEP TWO: After the nominations are complete, the board will make a list of properties and  

another of trees ranked in order from most nominations to fewest.  

STEP THREE: Make one lot and one tree the focus each year. We have a small treasury that  

could possibly pay for one tree coming down, and maybe our volunteers could clean up a  

property each year. We approach the owners and make this offer.  

Procedure activity plans from this point will be 1) announcement on website; 2) sending of e- mail and snail mail; and 3 )to have selected a tree and a property by June.  

NEW BUSINESS: May Elections: this association will be in need of a president, secretary and  

treasurer in the near future. It was suggested that we ask Earl and Sharon Listebarger to act as  

our nominating committee along with any other interested person(s.)  

Finally, under New business, the Board read and approved this BBVHOA’s updated by-laws. These are online for all members to peruse.  

Respectfully submitted  

Carol Phillips, Secretary